5.3 futureDecide™ / ERDP Process Detail: typical client responsibilities

Phases Activities	Online Submission Phase	Online Review Phase	Analytics and Decision Phase	Decision Reporting Phase
Design / Development / Setup	• Overall process design, including compliance with relevant procurement policies • Identify required decisions, analytics and process outputs • Contribute to content drafting, organize review and approval • Approve step-by-step instructions for applicants • Provide translations of content and instructions as required • Identify requirements for submission phase reporting • Participant in pre-launch client training and testing	• Approve reviewer selection and criteria for matching to applicants • Approve step-by-step instructions for reviewers • Provide translations of content and instructions as required • Identify requirements for review phase reporting • Participate in pre-launch client testing and training update	• Recruit members of selection committee • Finalize agenda and process for selection committee meeting • Approve recommendation and decision categories • Identify requirements for decision phase reporting • Compile required documents to be made available prior to selection committee meeting • Participate in pre-meeting briefing and training update • Organize logistics for selection committee meeting	• Compile required reports and documents • Organize process to confirm selection committee decisions • Participate in training update as required
Launch	• Announcements and publicity	• Recruit / initial communications with prospective reviewers	• Selection committee meeting	• Decision approvals and announcements
Monitoring and Support	• Designate one or more individuals to have ProgramAdmin status who will: – manage the process and monitor status on a day-to-day basis – be the first point of contact for applicants and provide “Tier 1” support	• Designate one or more individuals to have ProgramAdmin status who will: – manage the process and monitor status on a day-to-day basis – be the first point of contact for reviewers and provide “Tier 1” support	• Record recommendations/ decisions and feedback comments during selection committee meeting	• Generate applicant notifications
Phase conclusion	• Carry out eligibility check to determine which applications should proceed to review phase • Generate submission phase reports	• Generate review phase reports	• Generate post-meeting reports and documents	• Generate decision phase reports and document archives

28/07/2010 at 22:56 © futureInnovate, BenchmarkAction 2010 - 2024. All rights reserved

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